Privacy Policy – ObGyn Legal Consultants

Privacy Policy Summary

OBGYN Legal Consultants understands the importance of privacy and confidentiality for our clientele, affiliates, and website visitors. Our Privacy Policy describes the way we will and will not collect, use, share, and safeguard your information when you engage with OBGYN Legal Consultants or when you visit our website at www.sworcare.com. OBGYN Legal Consultants is a specialty practice medical case review firm serving the legal community in Connecticut and nationwide. We understand the nature of the highly sensitive information which we are exposed to and are bound by the highest standards of professional confidentiality in our legal and business relationships with our clientele. This policy gives notice of the privacy of information collected, the purpose of collected information, security policies and practices, client and user rights, and ways to contact OBGYN Legal Consultants about their Privacy Policy.

Introduction to ObGyn Legal Advisors

ObGyn Legal Consultants is a trusted medico-legal consulting company owned and solely operated by board-certified obstetrician-gynecologist Dr. G. Michael Swor, with vast experience in medical review for legal cases and as an expert witness. Located in Sarasota, Florida, we work with lawyers, insurance companies, hospitals, medical providers and regulatory associations in Florida and beyond. We provide professional expert review of OBGYN medical cases; expert witness opinions and testimony; and help in finding other professional consultants as required. Our clients trust us for our accuracy, integrity, efficiency and promptness in reviewing cases. We are committed to the protection and confidentiality of all case materials and personal information provided to us.

Limited Scope of This Privacy Statement

This Privacy Policy is applicable to all those who engage with ObGyn Legal Consultants, such as clients, prospective clients, service providers, and website users. The policy encompasses those interactions in person, by telephone, email, facsimile, postal service, referral of materials for case review, and information published on or collected through the website. It covers both the handling of personally identifiable information such as names, contact information, and professional credentials as well as case materials like medical records or documents for review. By using these services or reviewing material on this website you accept the terms of this policy.

Information Collected

ObGyn Legal Consultants gathers information needed to deliver our expert medico-legal services and communicate with clients in an effective manner. The information which we gather may include:

Personal Information: the names, addresses, email addresses, phone numbers and professional titles of clients or their designated representatives.
Case Related Information: medical records, legal documents, case reviews, photographs and other documentary material related to the subject matter of the consultation or review.
Payment Data: data elements needed to address postage or other costs for processing advance fees and payments such as invoice address and transactional records (we do not store credit card data).
Electronic Communications: records of consultations or meetings by phone, fax and email.
Website Usage: data elements obtained via cookies and analytic programs such as IP address, browser type, web-page location, time spent on our web pages to enhance the functionality of our website for visitors.

We obtain this information directly from you in some instances, or from your designees (such as your legal teams or referring physicians) who supply these data elements, usually with your permission.

Use of Information

ObGyn Legal Consultants collects and uses the information described below for the purposes of providing high quality medico-legal services and managing our business activities. Specifically, we use the information in the following ways:

Review, analyze, and formulate expert opinions regarding medical and legal cases.
Correspond regarding or update those with an interest in a case: clients, legal staff, or colleagues.
Prepare and present expert testimony at depositions, hearings, or in court.
Billing and invoicing as well as maintaining accounting records.
Engaging additional consultants or specialists where additional expertise is required for complex matters (always with client consent).
Enhance our website, services and client experience through analysis of aggregate statistics and feedback.
Satisfy legal, regulatory and ethical requirements including client record retention and reporting obligations.

Your information is not used or disclosed outside the scope in the above examples nor for unsolicited marketing or other unrelated purposes.

Disclosure and Sharing of Information

ObGyn Legal Consultants treats all client information as highly confidential. We do not sell, rent or exchange your personal or case information with third parties. Information is only shared with:

Your Permission: We will discuss information with other consultants, attorneys, or other experts on your behalf when you authorize us to do so for your case.
Legal and Regulatory Obligations: In compliance with applicable law or court order, subpoena, or other request of a governmental authority to the extent we are legally obligated to do so.
Service Providers: ObGyn Legal Consultants engages trusted third-party service providers (e.g., secure cloud storage, document management, accounting services) that assist in the operation of our business or the delivery of our clients’ services. We contractually require those service providers to protect the confidentiality and security of client information and use such information solely for the purpose of carrying out their obligations.
Business Transfers: In the unlikely event of a transfer or reorganization of our business, client information is treated with the same high level of confidentiality and subject to such legal restrictions as may apply to any such transaction.

All disclosures are limited to what is reasonably necessary. As always, protecting your sensitive information is taken very seriously.

Safeguarding Information

ObGyn Legal Consultants understands that privacy and security of your information is of the utmost importance. We take a number of administrative, physical and technical measures to safeguard client information, including:

Secure Storage: Any physical copies are stored in locked storage areas with access limited to authorized individuals. Electronic records are kept on encrypted password protected devices and secure cloud platforms.
Access Controls: Only individuals assigned to a specific matter have access to case information. Access is permission-based and only given on a need-to-know basis.
Data in Transit: The transmission of electronic materials is protected through encryption where available. We also request that secure communication methods be used when transmitting sensitive material.
Training: All personnel and consultants receive training from ObGyn Legal Consultants on data privacy and confidentiality compliance obligations as well as safe handling of highly-sensitive data received externally.
Notification Procedures: In the event of any actual or suspected data breach or other incident involving unauthorized access to client information, we have procedures in place to immediately respond, including notification procedures required by applicable laws.

While we take all reasonable precautions to protect client data, no security precautions are infallible. We ask that clients use secure methods when forwarding highly-sensitive documents.

Client Privilege and Professional Responsibility

ObGyn Legal Consultants maintains the highest standards of ethics and conduct for a medical and legal consultancy. Our medical advisor, Dr. Michael Swor, and all of our consultants, comply with the medical ethics, attorney-client relationships and confidentiality principles, standards and requirements, as established by regulatory and professional bodies and associations. We understand that documents reviewed by us may involve highly sensitive personal and medical data, including but not limited to medical records and notes, correspondence, transcriptions, materials, and other related items. All consultations, review work and communications are handled in a highly sensitive manner and confidentially. We will never discuss your case facts or particulars without express permission or requirement by the law. Furthermore, confidentiality does not end at the conclusion of your case-your information will remain permanently protected.

Your Privacy Choice

If you are a client of, or visitor to our website at www.obgynlegalconsultants.com you have the following rights with respect to your individually identifiable information:

The right to request and view the information we possess about you and the nature of your representation.
The right to request that we correct inaccurate or incomplete information.
The right to request deletion of individually identifiable information to the extent permitted by law and professional ethics mandates requiring retention.
The right to limit the use of and object to the manner certain information is processed or used.
The right to receive an electronic copy of such information in a reasonable portable format when practicable.

If you wish to exercise any of your rights, do not hesitate to contact us as indicated herein. We will act on your request within a reasonable period of time not exceeding 30 days and will let you know if we require additional time or further verification.

Data Retention and Record Keeping

ObGynLegalConsultants, Inc. (“ObGyn Legal Consultants”) retains its client files and other materials obtained in the course of providing services to its clients for as long as necessary to serve the purposes for which such information was collected or received, to comply with our legal obligations, resolve disputes, and enforce our agreements. Our file retention time varies case by case, depending upon the type of matter, as well as applicable laws and ethical guidelines. (e.g., medical & legal records are retained for a minimum of seven (7) years unless a shorter or longer period is required or permitted under governing law). Upon expiration of the applicable retention period, all records are destroyed or deleted in a manner designed to ensure necessary confidentiality is maintained. To request earlier destruction of your data, or otherwise discuss this topic, do not hesitate to contact us.

Third Parties and Embedded Links

Our site and the communications from ObGyn Legal Consultants may contain links to other sites or services that are not owned or operated by ObGyn Legal Consultants. We are not responsible for the privacy practices or contents of those sites or services. We advise you to investigate the privacy policies of any third party service you are using in your matter such as secure file transfer, a payment method, or a cloud storage site. If we recommend or use a third party service on your behalf in the matter, we will use reputable vendors which take privacy seriously, and will share your information only as reasonably necessary and with your permission.

Cookies and Analytics

For the purpose of our website’s functionality and user experience, we, www.sworcare.com, employ standard cookies and analytics tools. Cookies are files stored on your device to remember your activities, ease navigation through our website, and gather aggregate usage information. Analytics tools, like Google Analytics, allow us to track site traffic in order to identify trends and improve our internet services. These analytics tools collect anonymous information about you, such as your IP address, type of browser, and pages visited within our website, but do not identify you as an individual user. Controls for cookies preferences are settings available in your browser. You can also decide to opt out of analytics tracking if desired. We do not use cookies for advertising or profiling purposes.

International Disclosures

Although ObGyn Legal Consultants is a Florida-based company, we may work with clients or consultants located outside of the United States. If we transfer or have access to your information internationally we have taken steps to confirm that it is protected in the manner set forth in this Privacy Policy and according to the applicable data protection and privacy law.

International transfers will take place only where it is reasonably necessary to deliver our services and will be subject to adequate safeguards such as, for example, contractual agreements, restrictions, encryption, verifiable security schemes, and secure Internet links. If you have questions about international data transfers for your case don’t hesitate to reach out to us for details.

Children’s Policies

ObGyn Legal Consultants does not knowingly collect personal information from children under the age of 18. ObGyn Legal Consultants provides services targeted at legal professionals, legal entities, and adult legal and medical consumers. If we become aware that a child under 18 has provided us with personal information without parental consent, we will take steps to delete such information. If you have a reason to believe that a child has provided us with personal information please contact us and we will take necessary action.

Changes to This Privacy Statement

We may update our Privacy Policy from time to time to reflect our changes in practices, regulatory requirements, or services. When we update our policy in a material way, we will post the revised policy on our website at www.sworcare.com. We will also indicate the date of the update at the top of the page. We encourage you to review the policy periodically to stay up to date on our information protection practices. Your continued use of our services or website after any changes to our policy constitutes your acceptance of the revised policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the privacy practices of ObGyn Legal Consultants with respect to this site and/or your information please contact us. ObGyn Legal Consultants is committed to responding to your individual privacy concerns in a timely and transparent fashion.

ObGyn Legal Consultants Privacy Contact Information
ObGyn Legal Consultants
Attn: Michael Swor, M.D.
1617 South Tuttle Avenue, Suite One
Sarasota, FL 34239
Phone: 941-330-8885
Fax: 941-906-8774
Cell: 941-302-3604
Email: [email protected]
Web Site: www.sworcare.com

The above methods may also be used to exercise your rights regarding data privacy or request to access your information or notify us of a suspected privacy incident. We will do our best to ensure your experience while interacting with ObGyn Legal Consultants is as secure and confidential as possible.

Your Agreement and Consent

By using ObGyn Legal Consultants services, sending case materials or browsing this site you consent to the terms of this Privacy Policy. If you do not agree to any of these terms, do not use or access our services or site. Your trust is the cornerstone of our professional relationship and we are privileged to be your advocate in your complex OBGYN legal issues with ethics and confidentiality.

Glossary FAQ of Terms Related to Privacy Issues

Q: Will any information relating to my case be made available to other parties?
We do not provide information about your case or personal information to third parties except in furtherance of the services we provide on your behalf (consultants working on your case) or as required by law. All disclosures will be made with your consent or where we are required by law to make a disclosure.
Q: How can I securely transmit documents for review?
Encrypted email, secure file transfer service, or hand delivery is best for highly confidential documents. Call our office and we can help determine the most secure method for you.
Q: How long will you retain my information?
We keep case information only for as long as necessary to provide consulting services and comply with legal requirements – usually at least seven years. Upon request, we can discuss record destruction or destruction of your file at an earlier date.
Q: Can I obtain a copy of all the information you hold on my case?
You can request access to information recorded regarding your case and your own personal information at any time – including in electronic format. We will need to verify your identity in order to provide those records.
Q: What happens if I have reason to believe a privacy issue has occurred?
If you have reason to believe we have lost some of your information to another party, please let us know immediately (941-330-8885 or [email protected]). We take all reports seriously and will address any suspected breach immediately.

Excellence in Privacy

At ObGyn Legal Consultants, we are aware that privacy is more than a regulatory mandate; it is fundamental to our client relationships and our reputation as a premier professional services firm. We consistently evaluate and revise our privacy policies to incorporate the latest developments in technology, the legal environment, and in response to our clients’ needs. Our firm’s leadership (with Dr. Michael Swor at the forefront) is constantly active in discussions regarding the highest level of confidentiality standards, ethical practices, and data security measures. The trust you have placed in us still goes a long way. We will always do everything possible to safeguard your information every step of your case. Please contact us directly for any questions or to request case review. Your privacy is our promise.